Tucker Maxon School is seeking a fulltime development assistant to start in January 2022. We are looking for a skilled and professional individual to be part of our team. This position is non-exempt and reports to the Executive Director.
This is your opportunity to become part of an amazing and dedicated team of individuals. Our independent school has 107 students and 30 dedicated staff. Tucker Maxon has frequently been on the list of the 100 Best Nonprofits to Work For in Oregon. Our mission is to teach deaf and hearing children to listen, talk, learn, and achieve excellence together. Our highest values are conversation, confidence, creativity, and community. Our goal is to help children reach their full potential in school, and in life.
Roles and Responsibilities.
Donor Relations
- Maintain donor databases, including Donor Perfect and SchoolAuction.net.
- Record all donations and reconcile routinely with our Finance Director.
- Promptly acknowledge all gifts and donations with thank you letter.
- Create and maintain mailing/email lists.
- Help manage fundraising events such as annual auction, raffle and various sales.
- Maintain our auction database to track donations, sales and guests.
- Maintain alumni database.
- Maintain current email distribution lists in MailChimp
- Assist with relationship development with local businesses, funders and sponsors.
- Plan and implement donor outreach strategy with Development Director.
- Assist with mail campaigns including coordinating printing and mailing of appeal letters
Event Planning
- Assist with planning and execution of fundraising events, including annual raffle and auction gala
- Procure new and exciting auction items
- Assist with venue, catering, AV, and auctioneer services
- Ensure prompt processing and recognition of donations and raffle ticket sales
- Assist with relationship development with local businesses, funders and sponsors.
- Apply for and maintain annual raffle license with the State of Oregon
Front Office
- Serve as part of the front office team. Responsibilities in the front office include:
- Be a “welcoming face” for the school for parents, children and visitors.
- Provide backup to answer phones and assist staff, students and families.
- Assist in opening the daily mail, logging checks and routing correspondence.
- Maintain inventory of supplies and place orders for necessary items.
- Provide administrative support to the Enrollment Coordinator as needed during peak times, ie. preparing staff/student directories, classroom rosters and family email lists.
Additional duties as requested by the Executive Director and the Development Director.
Qualifications to perform this job successfully.
- Actively support the mission of the school.
- Sustain a collaborative, respectful work relationship with Director, Staff, Board, public and families.
- Complys with relevant regulations by meeting deadlines for state and other reporting.
- Demonstrates unconditional respect for children and their well-being without regard to race, religion, socioeconomic status, gender identification, sexual orientation and physical limitations in policies, actions and interactions.
- Honors and respects the child’s privacy and confidentiality in all communications and situations.
- Maintain confidentiality with donor information.
- Punctuality and regular attendance is required.
- Ability to multi-task—maintain focus on required activity in spite of frequent interruptions by phone calls and visitors.
- Answer the phone and greet visitors in a friendly, professional manner,
Characteristics
- Positive, can do attitude
- Demonstrate warmth, interest, and respect for all students
- Professional, confidential, and discrete
- Sense of humor
Physical Demands
- Stand, walk, sit, talk/listen, reach with hands and arms
- Lift up to 30 pounds occasionally
- Drive to Portland area meetings/events occasionally
Compensation
$38,000-$42,000 DOE, plus excellent benefits including health, dental, short and long-term disability, retirement and life insurance. The typical day is 8:30 a.m. to 5:00 p.m. with some flexibility.
Please email a cover letter (not just an email message) about yourself and a resume as a Word or PDF file attachment(s) with YOUR last name in the title of the attachment(s) to hr@tuckermaxon.org. Please use the subject line “Development Assistant.” Candidates are encouraged to apply immediately.
Tucker Maxon School actively promotes and recognizes principles of fairness, equity, and social justice in relation to, and across, intersections of race, age, color, disability, faith, religion, ancestry, national origin, citizenship, sex, sexual orientation, social class, economic class, ethnicity, gender identity, gender expression, and all other identities represented among our diverse community.
See www.tuckermaxon.org for more information.
Tucker Maxon: Where Every Child has a Voice.
Tucker Maxon School is an equal opportunity employer.
